PAVILION EVENTS HOME >> RATE INFORMATION

The basic standard rental rate fee covers the cost of using the Pavilion’s physical facility (grounds and buildings) as outlined in the RESERVATION AGREEMENT. It also covers the following basic event equipment (up to our capacity of 750 people): folding tables- 60” round with 8 stacking chairs (black on gray frame); head tables- 30”x 96”with cushion chairs (black on gray frame); food buffet and cake tables with pleated table skirting (light gray); podium if required; stage (skirted in light gray). A basic white table linen is provided for an additional charge (see below). The rental fee covers our labor necessary to service your event such as set-up/take-down; supervisory and security personnel; waste disposal; finish cleaning; etc. The extra cleaning deposit required (if used) covers the cost of extra Pavilion labor if it is needed to perform the initial set-up/clean-up directly before/after your event (if you don’t have the people to do it). The Pavilion schedules many events, and often there may be an event the morning following yours. Different types of events require different levels of service (Pavilion staff required). Larger events may also incure additional costs.

LARGE EVENTS WITH AT LEAST A 30 DAY RESERVATION

Any Catered Event:

• Monday thru Thursday: $550.00
• Friday: $750.00
• Saturday: $1,200.00
• Sunday: $650.00
• $1.00 surcharge for each additional guest over 350

Any catered event means that essentially all of the food is provided by one of the Pavilion's approved caterers. It could be anything from a sack lunch, cocktail party with hors’derves, or a full meal.

Any Non-Catered Event:

• Monday thru Thursday: $650.00
• Friday: $950.00
• Saturday: $1,700.00
• Sunday: $1,050.00
• $1.00 sur charge for each additional guest over 350

A non-catered event means that you supply your own food or it’s a potluck or similar. It may even be as simple as a large meeting with coffee and donuts or some snacks.

Any No Frills Event :

• Saturdays only: $650.00 (minimum charge below is a break down of the charges using the minimum requirements)

• $250.00 Facility cost (floor cleaning required)
• $50.00 per hour for the rental party to come in and set
  their tables, chairs and decorations (minimum of 2 hours
  required)
• $50.00 per hour for the event with 1 staff member
  (minimum of 4 hours required - may go longer)
• $60.00 per hour for the event with 2 staff members (not
  required)
• $50.00 per hour for clean up after the event is over
  (minimum of 2 hours required)
• $200.00 for curtains (not required)
• Rental Parties Responsibility
  • All set up must be done the day of the event
  • Set up own tables and chairs
  • Supply their own table coverings or rent linens from the
    Pavilion.
  • Clean up after the event
    • Put away tables and chairs
    • Mop up spills and dust mop the floor
    • Take care of all decorations
    • Remove all trash from building
  • Supply their own food - buffet style or use the Pavilion catering
  • To save the time frames we would need to estimate how much time you would need the day of the event and we would collect 1/2 as a non-refundable deposit.

 ADDITIONAL FEES

• Linen Fee
  
  
  • A white table linen for each table used $5.00
  • A colored table linen for each table used $6.00

This is REQUIRED for catered events (you must use our linen) and optional for non-catered events (you may provide). This covers the cost to supply the linen and cleaning it afterwards.

• Self-provided Alcohol Fee (your own House Bar) $400.00

(Includes use of the Pavilion’s portable bar and bar tending supplies, beverage cooler and 2-keg beer cooler/tap & co2. Ice and plastic beer pitchers are also provided. Note: Rental party must clean-up bar trash from the event tables and clean-up the portable bar/coolers/pitchers/etc.

• Set-up/Cleaning Deposit (Refundable) $200.00

As mentioned previously, the facility rental fee only covers our basic facility clean-up- i.e. cleaning floors, restrooms, etc. We are not responsible to clean-up your decorations, tables, self-bar, or other food and drink trash. If it’s a catered event, work out these details with your caterer. If it’s a non-catered event then you are the clean-up crew. If you fail to clean-up after your event to the satisfaction of the Pavilion staff, a portion or all of the cleaning deposit will be retained to cover our additional costs.

The above Pavilion rental rates are based on a six (6) hour use increment of the facility for your event. Additional event hours are pro-rated and you are charged accordingly. The rental party is allowed time for event set-up/decorating and take-down/clean-up. The time allowed depends upon the facility reservation schedule and the other events and facility programs occurring before and after your event. The details concerning this aspect of the rental agreement are arranged with the Pavilion staff prior to the event and noted in the Agreement. Generally, you are allowed access to the facility the morning of, or perhaps the evening prior to your event.

Pavilion facility rental rates and additional charges MAY be subject to a 5% per annum increase if the date is reserved for the next calendar year/season or later. The Pavilion reviews it’s rates @ year-end. This increase applies even to contracts that have been signed in this season for the next season(s).

SMALL EVENTS & EVENTS WITH LESS THAN 30 DAY
RESERVATION

All Events/Activities:

• Monday thru Thursday $100/hour
• Friday thru Sunday (2 hour minimum) $175/hour
• Plus: Set-up/Cleaning Fee ……………………………… Negotiated

SMALLER FRONT BUILDING RENTAL

• Short notice - limited availability only. $150.00 flat fee for 3 hours.
• Capable of seating 50 people with a $50 set-up or cleaning fee is required.

ADDITIONAL ITEMS WHICH CAN BE PROVIDED BY THE
PAVILION

• Stage with sound & light system $200.00 (requires pre-event
  training for your personnel using the system)
• DJ equipment and DJ Service - Inquire Within
• Karaoke System - $50.00
• Screen & slide projector / Overhead projector - $15.00
• Wireless Internet access – 4 hour time period- per laptop - $5
  (our system works in either bldg & requires a software
  download on your laptop)
• Phone line use for credit card machine - $20.00
• Table linens (white 60” round or 8’ rectangle) – per table $5.00
  White  $6.00 Colored Linen (required for catered events-
  optional for non-catered)
• Decorated Gazebo (ideal for cake/punch display or wedding
  pictures) $150.00
• Aerial lift w/operator (per hour use) $100.00 (to assist in
  decorating, includes take-down, minimum chrg- $100.00)
• Canopy Tent (white 10’ x 20’ or 20’ x 30’) w/ picnic tables -
  $100.00 for 10' x 20' $150.00 for 20" x 30"(use as an outside
  activity tent, covered outside smoking lounge area, etc.)
• Bonfire - $100.00
• Inflatables (apple, pumpkin, caterpillar, or dragon) per each -
  $200.00 (set-up inside or outside, during your event, you
  provide supervision) (jouster, sticky fly wall, obstacle course)
  per each - $250.00
• Orchard wagon ride – Pumpkin carriage ride - $100.00 (on site,
  per wagon, per hour use)
• Pony Rides - Inquire Within
• Popcorn, kettlecorn, slushies, cotton candy, etc. - $75.00 (you
  provide the operator and cost of our supplies)

We have other items (games, etc.) available, or can arrange for many types of event and entertainment amenities. Just let us know and we can put you in touch with our resources or even arrange it for you.

Anything that you commonly see at a party, company picnic, etc. we have a contact for. Tell us what you’re after and we’ll do our best to ensure your event is a success!